Preparing for Your Committee Meeting

3 min read

Honours boards being discussed at a committee meeting.

A Guide to Presenting Your Honours Board Project

Getting approval for an honours board project at a committee meeting can feel like a big task. There’s a lot to cover, and you want to make sure the idea gets the support it deserves. With the right preparation, though, you can confidently present your case and secure the green light.

Here’s how to prepare and get everything in order before the meeting.

Understand What Matters to the Committee

Every committee has its own priorities. Some focus on tradition, while others are more budget-conscious. Think about what’s most important to your club. Is it recognising achievements? Updating the look of the clubhouse? Staying within a tight budget?

Put yourself in their shoes. If you anticipate the questions they might ask—like how much the board will cost, how it will be updated, and where it will go—you’ll be in a stronger position to respond.

Bring the Right Materials

Visuals can go a long way in helping people understand your idea. A few suggestions:

A simple design mock-up with your club’s colours and logo.
Wood samples if you need accurate colour matching.
A quote showing the various costs, perhaps for options you've considered.

These details can help the committee picture how an honours board will look and feel in your clubhouse.

Be Clear About Costs

It’s natural for costs to be a big concern. Be upfront and well-prepared with a breakdown of expenses:

The board itself.
- Beware of suppliers adding on extra costs for more lettering.
- Our prices include unlimited lettering at the time of manufacture.
Installation or delivery.
Options for lettering and updates in the future.
- We keep all the artwork on file forever so we know all the details for updates.

Explain the long-term value too. Honours boards are built to last and create a sense of pride that grows year after year. If your club has a tight budget, consider mentioning acrylic boards as a cheaper alternative to wooden boards.

Download our Guide to Honours Boards for Committee Meetings.

We understand the process which needs to happen and how that can sometimes be a slightly drawn outprocess if numerous people are asking questions which you may not know the answers to.

So we've put together a simple booklet which helps to ensure you've got a wealth of information right at your finger tips.

Download: Guide to Honours Boards

Highlight Practical Benefits

Honours boards serve a real purpose with little requirement for maintenance.

Easy updates: We supply honours board updates in an easy to install package. Allowing clubs to keep their boards up to date at a low cost.
Low maintenance: Modern materials are durable and require minimal upkeep. Generally speaking, they just need a wipe over to keep clean. Please see our guide on the care of honours boards for more details.
Versatility: A well-designed board enhances your space and honours your members at the same time.

These practical points can address concerns while emphasising the benefits.

Presenting with Confidence

When it’s time to stand in front of the committee, keep your presentation simple. Focus on the key points:

Why the honours board is a good idea.
How it will fit the club’s goals and budget.
What steps you’ve already taken to ensure success.

Handouts or a short slide deck can help keep everyone on the same page. Be prepared for questions, but don’t feel like you need to know every detail. If you’re unsure about something, let them know you’ll follow up and ask us. We're here to help.

Conclusion

Presenting an honours board project might feel intimidating, but with the right preparation, it’s absolutely achievable. Start with a clear plan, bring strong visuals, and focus on how the board benefits the club. And remember, we’re always here to help you make your case.

Ready to take the next step? Contact us for personalised advice and resources to help you succeed.